Return to courses

The Art of Minute Taking

/5.00
info icon
This rating is calculated from participant feedback.

Learn all the skills to take accurate and effective minutes and action points for a variety of meeting types.

Next date
14 Apr 2025, 9am
Delivery
In Person
Location
Wellington
Duration
1 day
CPD/PLD Hours
7.5

Course overview

This one-day workshop supports participants to become more effective and confident taking minutes for a variety of different meeting types and processes. You will develop the skills to prepare for and structure meetings as well as accurately record them. We’ll consider everyday business to more formal environments and contexts.

This is an interactive workshop setting with both presentations and group activities and supported by a workbook and templates for ongoing use. Knowledge of shorthand is not required.

Facilitated by

Find out more

Sherie Pointon

What you'll learn

  • The requirements and procedures of different meeting types
  • To recognise common challenges involved in minute-taking
  • To identify the tools, templates and styles available, and when to use them
  • How to formulate agendas and meeting preparation
  • To record discussions and action points effectively
  • What are the formal meeting procedures including motions, amendments and relevant legal issues

Course modules

  1. Recognise the common challenges involved in minute taking
  2. Identify the requirements of effective meetings
  3. Identify tools available to record minutes
  4. Identify different types of minute templates and minute styles and at what meetings to use them
  5. Use an action points list effectively
  6. Write effective minutes (includes practical exercises)
  7. Use three proven techniques to make minute taking easier
  8. Determine what needs to be recorded
  9. Use a three step approach to recording discussion
  10. Understand formal meeting procedures in relation to recording motions and amendments correctly
  11. Review the process for taking in committee minutes
  12. Effective record keeping
  13. Recognise the legal issues relating to minute taking
  14. Effective agenda formulation

Here's what others are saying

“I thoroughly enjoyed this course. Robyn’s presentation allows everyone to be engaging which is crucial to learning.”

“Robyn organised her teaching materials clearly and took the time to answer all our questions. She was patient and informative with her responses, and treated all of us with respect. She took the time at the end of the course to touch base with any leftover queries we had. She has an expert skillset and was more than happy to share her insights. I highly recommend this course for anyone who takes minutes regularly. It was structured for varying levels of expertise, from beginners to intermediate to experts.”

“Facilitator is very good at what she does. Knows her business. Great personality, keeps us focused. Fun at the same time. Enjoyed it very much! Thank you Robyn.”

Upcoming Courses & Delivery Options

14 Apr 2025 | Wellington

Duration: 1 day

$895

excl. GST

14 Aug 2025 | Wellington

Duration: 1 day

$895

excl. GST

21 Oct 2025 | Wellington

Duration: 1 day

$895

excl. GST

Can’t make these dates or want a private course?

Get in Touch

Others also booked these courses

Trainer’s Toolkit

2 Half-days
NZD 895
Find out more
Gain confidence and become better equipped to deliver training whether it be online or face-to-face, to any size audience.

Emerging Leaders Programme

3 days
NZD 2,595
Find out more
Develop your leadership strengths with practical tools, real-world strategies, and techniques to achieve success through others.

Creating Te Tiriti / Treaty Literacy (TQ)

1 day
NZD 895
Find out more
Growing your Te Tiriti literacy in Organisational and Workforce Development

Digital Accessibility Discussion Group

2 hours
Find out more
A community of practice for Wellingtonians who design, build and publish web content. We meet to discuss ways to improve digital accessibility in our organisations.

Influencing and Persuasion Skills

2 days
NZD 1,495
Find out more
Engaging people in a new project or process? Pitching for resources or acceptance of your ideas? Selling or negotiating?

Foundations of Intercultural Competency

Half-day
NZD 395
Find out more
Develop the knowledge, skills and attitudes needed to operate in a multicultural world.